The Wash House for Personal and Laundry use. Faucets hang from above. Inclined trough between two shelves, the whole, zinc covered, runs length of house. Two soapstone tubs for extra hard scrubbing at right. Special compartment at left for officers.The Wash House for Personal and Laundry use. Faucets hang from above. Inclined trough between two shelves, the whole, zinc covered, runs length of house. Two soapstone tubs for extra hard scrubbing at right. Special compartment at left for officers.
The size of the tents for sleeping will depend somewhat on the character of the site. Where the ground is very sloping, trees close, space limited, small tents will have to be used; either 7 x 9 or 9 x 9's. These tents which will accommodate two people, should always be used to house counsellors, but are not recommended for children as a general thing. The larger tents, 14 x 14 or 14 x 16 will accommodate eight cots and give ample space for personal equipment.
For short trips there are small lightweight, waterproof tents which can be rolled so that they take up very little space in transportation. They are pitched over ground cloths, with one pointed rod and metal spikes for pegging the tent to the ground. These tents hold two people. (pp. 78,80,82.)
The Tent Floor and Support
Tents should always be pitched over wooden floors which are raised well from the ground. (p. 16.) They should be built with square corners and braced on the under side. The dimensions of each floor should be the same as the length and width of the tent to be pitched over it. They should only be put into place after considering the direction of the sun, the prevailing winds, their relation to each other and the general camp plan.
Large floors should be raised several inches from the ground and supported with posts or flat stones at each corner, at the center of each side and at intervals under the center of the floor to keep them from sagging. When putting up a wall tent instead of using pegs, build a frame work running parallel to the sides of the tent to which the guy ropes can be fastened. (p. 18) This frame is made by driving into the ground opposite the two sides of the tent floor, and 3 feet from it, three posts, each 3 or 4 inches in diameter, and long enough to extend when set, above the tent floor a distance equal to the height of the tent wall, plus five inches. One post should be placed opposite the center of each side, the others on a line with it and opposite the corners of the floor. Nail securely to the outside of the posts and two or three inches from the tops a strip which will extend beyond the end posts 6 or 8 inches. Unless the ground is rocky the posts need not be braced. If care is taken to measure and place the posts correctly the frame will be evenly made and look trim. Small tree trunks can be used for posts and strips, where wood is plentiful; otherwise 2 x 4's can be used.
Where tent floors are found to be prohibitive, tents must be pitched over dry, well drained ground. In additiona ground cloth should be used and a ditch dug on either side of the tent to carry off rain water.
Camp for a single Scout Troop. Three tents and simple accessories enough for week-end trip.Camp for a single Scout Troop. Three tents and simple accessories enough for week-end trip.
Tents without floors are of course used when hiking or camping for a short time only, or in exceptional climates. (p. 20.) Specific directions for pitching tents are givenina later section.
A small group of girls wishing to build their own camp could make two or three lean-tos, using trees five or six inches in diameter, saplings, boughs and vines, the latter for binding the thatch roof to the beams. The lean-tos should be faced so the sun will shine into them some part of the day, turned away from the prevailing winds and each one should have in front of it a fireplace to be used for cooking as well as for keeping the lean-to dry and warm. (pp. 105,110,112.)
A group of girls could also build a slab house with a good floor, a wooden roof covered with tar paper, windows, door and even build a fireplace, the completed building giving them permanent camp quarters. (pp. 96,118,122.)
Log Houses
Whenever possible it is most desirable to erect for the main camp building a house, rustic in design if built in the woods, (p. 23.) which includes a large room for mess hall and recreational purposes, kitchen, store closet, ice room. (Cut A.) The types and floor plans of such houses vary greatly, but certain things are essential in all. They should afford protection in bad weather, some warmth in cold weather, ample space for serving mess, room for entertainments, meetings and so forth; a conveniently arranged kitchen, and proper facilities for the care of food. Some of these houses are built with the main room simply roofed over and railed in. As delightful as these open mess halls are in pleasant weather, they are not altogether practicable in all climates, and under all weather conditions.
Some protection is gained by enclosing the room to a height of 3½ or 4 feet and having the eaves overhang for 3 feet, or by having canvas curtains which can be raised or lowered in bad weather. If the room is enclosed entirely it should have many large windows, and wide outside doors.
The main feature in the room should be the fireplace. (p. 27.) The larger it is the better so long as it is in keeping with its surroundings. The benches and tables should be made and arranged so they can be easily moved out of the way when extra floor space is needed.
There should be a door leading into the kitchen and a serving window near the door, with a broad shelf on either side of it. The kitchen needs many windows and a back door conveniently placed. (p. 29.)
A. Floor Plan for Mess Hall for Camp of 150 to 200 GirlsA. Floor Plan for Mess Hall for Camp of 150 to 200 Girls
The kitchen should be equipped with a good stove having ovens and hot water tank and be large enoughto admit of holding big boilers and kettles. If there is no hot water tank a large boiler can be kept on top of the stove in which to heat water. Better still, when possible, use a Standard Oil oil heater and boiler, and have hot water pipe connections. This of course is only possible when there is a tank and power of some kind to pump up the water. There should be in the kitchen ample table space, convenient places for keeping all pots and kettles, hanging spoons and other small articles, a generous wood box that there may always be dry wood at hand, and if there is running water a sink conveniently placed.
The store closet should open out of the kitchen and be on the north side of the house. It should have a raised platform 18 or 20 inches wide, against the wall on one side of the room, on which should be placed all barrels, large boxes, etc. holding food. There should be ample shelf space, a broad table, plenty of ventilation, and all windows should be covered with netting.
If possible to have an ice box it can stand in this room. Better than a portable ice box is an ice room which is built into one corner of the store room, the walls, floor and ceiling of which are double, lined with tar paper and the space of four inches between them filled with sawdust or cork. The door into the store room should be very heavy, made double and fitted closely. The small ice door can be on the outside of the building, made like the large door, fitted closely and opening into the ice compartment. The ice compartment should be lined with zinc and a slatted door should open into it from the ice room. The bottom of the ice compartment should tip slightly to one corner from which an overflow pipe should be run to the outside of the building. A slat bottom made in sections and placed in the compartment protects the zinc and helps to preserve the ice. The ice compartment can be high enough fromthe floor to admit of large milk cans, tubs of butter, etc., being stored under it. Shelves can be placed along the sides of the walls. The ice room should be ventilated by means of a vent pipe up through the roof to the open.
Such a building as described makes housekeeping for a family of one hundred and fifty or two hundred possible, with only one cook and a squad of Scouts.
In place of tents for sleeping quarters small cabins made of wood and screening, or wood, canvas and screening, can be used. They add greatly to the expense of building the camp, but being permanent do away with the expense and labor of taking down and storing.
It is sometimes possible to find an old house or a barn which can be utilized for camp quarters, and with a little ingenuity made most attractive and practical.
There is a great deal to be learned by living in a well-planned, well-ordered house or camp, much of which is of lasting value. For this reason no opportunity should be lost to give these advantages to the Scouts.
Wash House
A wash house for general use is most desirable. Where there is no running water a long table covered with zinc and placed under a tent fly, a board walk either side of the table, and three or four large pitchers for water is a good arrangement. This equipment should be placed in an open, sunny spot where the drainage is good, and away from the tents if the waste water is to be thrown out on the ground.
Where a group is small every six or eight girls may have a shelf placed between two trees, which would serve as a wash stand. Pitchers must be provided for each stand and a system for keeping them filled worked out.
A type of wash house which is most satisfactorywhere there is plumbing, is made as follows. (p. 31.) Build an oblong platform and over it a roof supported by posts and covered with tar paper. Through the center of the house build a trough, with inclined bottom, and a shelf slightly tipped toward the trough, either side of it. Cover the inside of the trough and the shelves with zinc. At the lower end of the trough have a waste pipe which runs into a cesspool. Over the trough supported from the roof run a water pipe from which depend at intervals, pipes with automatic faucets. At the low end of the trough two wash tubs can be placed at right angles to the wash table both of which should connect with the trough drain pipe. Enclose the other end of the house and make two small private wash rooms, the partition between them being over and under the center of the trough, a faucet in each. These rooms are to be used by counsellors, or by children when given special permission.
B. Tag for Scouts arriving in Camp. Should be 5" by 3" and filed for use in camp record.B. Tag for Scouts arriving in Camp. Should be 5" by 3" and filed for use in camp record.
CAMP REGULATIONS
The Scout Laws are the Laws of this camp: apply them at all times and see what happens.Camp boundaries are for a purpose, do not go beyond them without permission from a counsellor or the Director.Rest hours, from taps to reveille and after dinner, are a necessity to health; observe them by sleeping. Do not talk, it disturbs others.For the sake of cleanliness take no food of any kind, or liquids of any kind into any tent used for sleeping quarters.Keep the Health Record of the camp high by reporting at once to the nurse or Director any sickness, accident or ill health.First aid supplies when required can be obtained from the nurse, no one else is to touch them.Trash boxes are labor saving devices, use them for all trash, rather than throwing the trash on the ground.Food sent or brought to camp for individual Scouts will not be delivered.
The Scout Laws are the Laws of this camp: apply them at all times and see what happens.
Camp boundaries are for a purpose, do not go beyond them without permission from a counsellor or the Director.
Rest hours, from taps to reveille and after dinner, are a necessity to health; observe them by sleeping. Do not talk, it disturbs others.
For the sake of cleanliness take no food of any kind, or liquids of any kind into any tent used for sleeping quarters.
Keep the Health Record of the camp high by reporting at once to the nurse or Director any sickness, accident or ill health.
First aid supplies when required can be obtained from the nurse, no one else is to touch them.
Trash boxes are labor saving devices, use them for all trash, rather than throwing the trash on the ground.
Food sent or brought to camp for individual Scouts will not be delivered.
GENERAL ROUTINE FROM OPENING TO CLOSING CAMP
After the site is obtained, necessary buildings finished, grounds cleaned, stove in place, water tested and connections made if there is to be plumbing, the equipment and provisions should be sent in to camp. A week is none too long a time to allow, even if there are many hands to unpack, put the camp in running order, make out the program, camp regulations, etc., and select sites for classes.
If possible have the counsellors spend this week in camp with the Director and help in doing this work. Being together for work and some play will prepare them to take up the duties of the summer and if any of them are not Scouts then is the time to tell them of the Scout work, its aims and so forth. Without this information it is difficult to have true cooperation.
When opening a large camp be sure, when the campers arrive, to have it in the condition in which it is to be kept. First impressions are deep impressions as a rule, even though unfair many times.
Pitching Tents
Perhaps the most difficult work to be done, especially for one who knows little about it is the pitching of the tents, yet when simple rules are followed the task is not beyond a group of young women even when the tents are large. Remember that the beauty of a tent lies in its trimness. It should look smart. The canvas must have no wrinkles, poles must be straight, ropes taut and properly fastened.
First of all see that the tent floors and frame work are as they should be, or lacking a frame work, that pegs areat hand. Examine poles and make sure they are of the right height and length for the tent. If a wall tent is to be pitched lay it on floor, inside down, the fly on top of it. Run the ridge pole under the center of the tent from end to end curved side next to the canvas; at either end of the tent at right angles to the ridge pole and parallel to each other place a tent pole which is the right length for the height of the tent. Put the spindle in the end of each pole through the holes in the ridge pole, and the eyelets in the tent and tent fly ridge.
Serving TableServing Table
Two people, one at each pole, on signal, raise the tent into position by lifting the poles and carrying them into place. They should stand opposite each other, at the center of either end of the tent floor. While the poles are held in place, two other people should fasten temporarily the corner ropes of the tent and fly. Tie the flaps into position, fasten the corner rope loops in the bottom edge of the tent to nails in the edge of the floor, and proceed to adjust the guy ropes. Do not pull the tent out of lineor have one rope tighter than another. Use a clove hitch for tying the ropes to the strips. The ropes of the tent should go under the strip for the first turn, the fly ropes over. By so doing the roof of the tent and the fly will be kept apart, a most important point; in fact they should never touch except at the ridge.
Fasten the tent to the floor by putting the rope loops in the bottom of the tent over long nails driven into the edge of the tent floor at the proper places. When all ropes are fastened and the tent looks as it should, loosen the bottom at each end, untie the flaps, and hold them back by fastening one of the ropes in the bottom of the flap into the loop at the top corner of the tent wall.
Put the tent number on each pole. Cots can now be opened and placed, blankets shaken, sunned, folded and put on the foot of the cots with a pillow inside of each blanket. Basins go under the cots toward the head.
While four or five people are attending to the sleeping quarters others should be washing, wiping and putting away all table ware, and the cook arranging the kitchen, store room and ice house. All small equipment must be put in place; a tent or room provided for the nurse's quarters and First Aid supplies unpacked, an office equipped with all necessities, counsellors' tents put in order, firewood stacked, lanterns cleaned and filled, wash houses, latrines, bath house, boats in readiness, program and camp regulations posted, in short, everything in order, for when one hundred or more Scouts descend upon a camp, everyone is kept busy helping them and there is no time to be given to equipment.
Special mention must be made of two things: first, the precautionary need of fire extinguishers to be hung in the kitchen, mess hall, and other wooden buildings, (buckets of water not being advised unless chemical extinguishersare not obtainable); second, the importance of the Director's office being equipped with record books, files, stationery, and a money box; all very simple, but there.
Sorting the VegetablesSorting the Vegetables
A small group of Scouts can make ready their own camp in many cases, but it does not seem feasible for a large group to do so.
Housekeeping Outdoors
Because in camp we live in the open, and away from the conventional surroundings of city life, is no reason why we should feel that anything is good enough, as concerns the table and the serving of meals. The way the table is set, the food brought to it, served, dishes removed, washed and wiped, does make a difference to everyone of us whether we are conscious of it or not. Certain work has to be done and it is far better to do it in an efficient way and in a way which will help us, than it is to do it in aneasy way, and perhaps get into very bad habits. It makes no difference of what material dishes are made, or what the tablecloth is, there is no excuse for not having everything clean and orderly and attractive in its very simplicity. The camp table should be as well set and according to the same rules, in as far as possible, as those a Second Class Scout follows in her test. Those who act as waitresses should do so with as much care and understanding of the right way to do the work as do those Scouts who work for the Hostess Badge.
Team Work in Potato ParingTeam Work in Potato Paring
Dishes should be washed and wiped and dish towels washed according to the rules laid down by the best authorities. (p. 61.)
A good housewife throws away nothing that can be utilized. Therefore, what is left in the serving dishes after a meal is over should be taken to the kitchen, all of one kindput into a dish and kept for future use. If quantities are well gauged and each Scout eats all that she takes on her plates, there should be very little waste from the table.
There are two ways of clearing a table, washing the dishes, and so forth, which are used in camps. One is considered easier than the other because it divides the work among the entire group, but there is a question as to whether it is as sanitary a way as the other, or as helpful to the Scout. It is the method of having eight campers scrape their dishes, stack them, fall in line, dishes in hand, and in succession wash, rinse and wipe them in pans and with towels common to that one group. As can readily be seen this methods breaks the rules being taught to Scouts as to the proper way of washing dishes: namely, to wash glass, first, silver next, change the water and wash saucers, cups, plates and so forth. No mother would think of having each member of the family stack her dishes, take them to the sink, wash and wipe them and put them away. This method would be considered most inefficient and confusing.
A better way is to have two girls from every table of sixteen, responsible for the dining room work, this work to be done under supervision and according to the most approved standards. Of course, this work is relayed so that each girl has a chance to learn it.
There are many young women with homes of their own whose houses are badly run because they have no idea how the daily housework should be done. They cannot do it themselves and they cannot direct another. The camp is the one place where the Scout can learn what to do and how to do it, and use for the benefit of a large group the training which she receives. There is not a mother who is not anxious to have her child know how to do these homely tasks in the right way.
The Town PumpThe Town Pump
With a counsellor presiding at each table to help in serving and maintaining order, there is no reason why each girl should not learn if she has not already done so, the simple table manners which add so much to her attractiveness. People are not born with good table manners; they acquire them by being taught and by watching others, and sometimes a good appetite and being hungry makes them unmindful of others and of what they do, even if they have been taught. There is no desire on the part of any Director to make of her camp a finishing school, but she should be filled with a keen desire to make the most of every opportunity to give what will be of help to the girls as Scouts and as women. The time spent at the table can be most profitably filled by guiding the conversation into interesting channels and by being merry, while eating.
The Mess Hall should always be kept swept, either a fire burning, or a fire laid on the hearth if there is one,fresh flowers on the tables. If the room is used also as a recreation room it may be possible to have a writing table with writing materials on it for the benefit of all campers.
Closing Camp
As the camp days begin to draw to a close prepare for that last day when every bit of equipment must be packed away, every nook and corner left clean and the last camper silently steals away.
Use what provisions are on hand, buy only what is needed from day to day. Begin to pack and clear out wherever possible, but do not let this work interfere with the program which should be continued to within a day or two of closing, or the giving of a last grand party, a fancy dress or masquerade affair with "eats," as campers would say.
The Scouts can be most helpful after their personal equipment is packed and out of the tents. They can assemble blankets, pillows and basins, sweep tent floors, collect and burn all trash, leaving the grounds clean. When all is ready for their departure let Assembly sound and with every Scout in line on the field, have the colors lowered. Then come goodbyes and general leave-takings.
It is well for the Director personally to inspect the Scouts before they leave camp, that she may know in a general way their condition. This can be done after they assemble and before the flag is lowered.
If arrangements are made with the counsellors to remain for a few days after the Scouts leave, all working part of the time and playing some of the time, camp can be closed without much difficulty.
Tents must be taken down, folded and numbered to correspond with tent pole and ridge pole numbers. Notent should be folded till dry, as it is sure to mildew if put away damp.
Scrubbing Up Before MealsScrubbing Up Before Meals
Blankets must be carefully inspected, shaken, brushed and allowed to hang in the sun all day before folding evenly, counting and packing for the winter. If there are any signs of soil they should be cleansed before storing. If boxed or laid on shelves or benches and covered snugly they can be kept in perfect condition.
Pillows should be treated in the same way as blankets as regards care and storage.
Lanterns should be emptied and cleaned. All dishes should be washed, wiped, counted, packed in barrels. All kitchen ware should be treated in the same way.
Any provisions left—there should be practically none—canbe disposed of by selling or giving away. Amount and kind will determine that question.
The kitchen stove must be cleaned and if it is to remain in camp should be covered with grease and boarded up unless it is to be used during the winter by campers. Store all equipment in a dry, light room anddo not fail to have it insured.
The Director should be the last one to leave camp. She should make a round of inspection and be sure all is well before closing the camp doors for the long winter months.
CAMP RECORDS AND ACCOUNTS
Not only is the keeping of camp records a necessity, but certain records are of great value in planning future camps. Also personal records are of value during the winter to Local Councils and Directors, and in some cases to the National Headquarters.
Every Scout entering camp should have a record tag similar to the one shown inCut B, which when filled out is kept on file during her stay in camp, and transferred to another file the day she leaves camp. Her height and weight should be taken in camp the day of or the day after her arrival, and if possible when she is in her bathing suit. Similar measurements should be taken the day she leaves camp. A personal record of all tests passed may be kept on the back of the card. It would be of interest to parents and of value to the Director when making out a camp report.
Tent Record
A tent record in convenient form is absolutely necessary. Scouts entering camp in large groups on a given date must be placed with as little delay as possible. Those approximately of one age should be in the same tents. Also friends like to be together. To know at a glance what cots are Vacant in any one tent is of help. Also at a glance the length of time a child has been in camp can be told, the date of coming and going being recorded. The accompanyingCut Cshows a system which has served its good uses in more than one camp. Perhaps it will be of service to others. A sheet of fairly heavy paper for each tent record can be used, and all sheets put in a cover and held in place by clips. The dates of the month when groups can enter camp are placed at the left. Every square means aweek. Ditto marks mean "remaining in camp," and X means leaving camp and signifies an empty cot. At a glance three cots are seen to be vacant on August 6th, and when new Scouts arrive, as they should after the outgoing group has gone, it is not difficult for the Director to place them.
C. Tent Chart for assigning reservationsC. Tent Chart for assigning reservations
HEALTH CERTIFICATEThe following must be filled out by a physicianwithin three daysof the time the girl enters camp. It should preferably be done by someone who has known her for some time. The object of this certificate is: (1) to safeguard child and others against contagious diseases; (2) to make a basis for judging the suitability of camp life for her, and make possible any necessary precautions, particularly in regard to exercise.I, ...................................................................................have this day,.........................,19 personally examined..............................................................................................years, of............................................, .................,and believe the following to be a complete statement as to herhealth and bodily condition:Contagious disease:State child's condition and whether she has been exposed and if any quarantine is necessary.Nutrition:Excellent Good Fair Poor Very PoorAnemia:Hemoglobin content:Prepubertalorpostpubertal. Menstruation: EstablishedAny disturbance?Eyes:R L Glasses?Ears:R LNose:Throat:Teeth:Muscles:General Nervous System:Stomach:Bowels:Skin:Head:Skeletal:BackFeetTemperature:Heart:Rhythm: Sounds: Any disturbance?Blood Pressure:Systolic: Diastolic: Compensation:Lungs:As a general summing-up of recommendations in regard to whole condition outlined above, I recommend the following:1. Diet:2. Rest:3. Exercise:a. Should keep quiet.b. Can exercise moderately.c. Any reasonable exercise.d. Can take heavy exercise.e. Can (cannot) walk swim run jumpclimb4. General camp life:5. Additional notes:
HEALTH CERTIFICATEThe following must be filled out by a physicianwithin three daysof the time the girl enters camp. It should preferably be done by someone who has known her for some time. The object of this certificate is: (1) to safeguard child and others against contagious diseases; (2) to make a basis for judging the suitability of camp life for her, and make possible any necessary precautions, particularly in regard to exercise.I, ...................................................................................have this day,.........................,19 personally examined..............................................................................................years, of............................................, .................,and believe the following to be a complete statement as to herhealth and bodily condition:Contagious disease:State child's condition and whether she has been exposed and if any quarantine is necessary.Nutrition:Excellent Good Fair Poor Very PoorAnemia:Hemoglobin content:Prepubertalorpostpubertal. Menstruation: EstablishedAny disturbance?Eyes:R L Glasses?Ears:R LNose:Throat:Teeth:Muscles:General Nervous System:Stomach:Bowels:Skin:Head:Skeletal:BackFeetTemperature:Heart:Rhythm: Sounds: Any disturbance?Blood Pressure:Systolic: Diastolic: Compensation:Lungs:As a general summing-up of recommendations in regard to whole condition outlined above, I recommend the following:1. Diet:2. Rest:3. Exercise:a. Should keep quiet.b. Can exercise moderately.c. Any reasonable exercise.d. Can take heavy exercise.e. Can (cannot) walk swim run jumpclimb4. General camp life:5. Additional notes:
HEALTH CERTIFICATE
The following must be filled out by a physicianwithin three daysof the time the girl enters camp. It should preferably be done by someone who has known her for some time. The object of this certificate is: (1) to safeguard child and others against contagious diseases; (2) to make a basis for judging the suitability of camp life for her, and make possible any necessary precautions, particularly in regard to exercise.
I, ...................................................................................have this day,.........................,19 personally examined..............................................................................................years, of............................................, .................,and believe the following to be a complete statement as to herhealth and bodily condition:
Contagious disease:State child's condition and whether she has been exposed and if any quarantine is necessary.
Nutrition:Excellent Good Fair Poor Very PoorAnemia:Hemoglobin content:Prepubertalorpostpubertal. Menstruation: EstablishedAny disturbance?Eyes:R L Glasses?Ears:R LNose:Throat:Teeth:Muscles:General Nervous System:Stomach:Bowels:Skin:Head:Skeletal:BackFeetTemperature:Heart:Rhythm: Sounds: Any disturbance?Blood Pressure:Systolic: Diastolic: Compensation:Lungs:As a general summing-up of recommendations in regard to whole condition outlined above, I recommend the following:1. Diet:2. Rest:3. Exercise:a. Should keep quiet.b. Can exercise moderately.c. Any reasonable exercise.d. Can take heavy exercise.e. Can (cannot) walk swim run jumpclimb4. General camp life:5. Additional notes:
As a general summing-up of recommendations in regard to whole condition outlined above, I recommend the following:
Health Certificate
Another record of great importance and interest is the Health Certificate shown on page 52, which should be kept on file in camp and later in the office of the Local Council for a period of three months, and then forwarded to the National Headquarters, Girl Scouts, Education Department, for use in compiling a Scout Health record. If during a Scout's stay in camp she is ill, meets with anaccident or needs the attention of a nurse in any way, the date, a note stating the trouble, and what was done for the child, as well as her height and weight at entrance and leaving, can be entered on the back of the certificate. The form shown was made by the Education Department of National Headquarters of Girl Scouts, and it is expected that it will be on sale and available for use by all Local Councils.
Petty Cash Record
The petty cash record is an important department of record keeping. A day book, balanced each day, should be carefully kept noting all income and expenditures, and if much money passes through the cash box the Director should have a petty cash bank account in order properly to care for it.
Canteen Record
The canteen record is perhaps the most difficult as it is a combination of a wholesale and a retail transaction and more or less involved in the general house expenses. Not only should a record be kept of all goods purchased at wholesale, as to quantity and price and when bill is paid, but a record of daily sales is absolutely necessary. Canteen cash at the end of each day should be handed over to the Director and entered in the petty cash book.
The accompanyingCut Dis a suggested form for keeping the canteen accounts.
THE CAMP CANTEEN1. SAMPLE DAILY CASH ACCOUNT (Report by Items as Sold)
DateAPPLESCHOCOLATE BARSDayTotalRec'dShortOverRec'dRet'dSoldPriceTotalRec'dRet'dSoldPriceTotalJuly6503020$0.05$1.00301020$0.07$1.40$2.40$2.28$0.127402020.051.0020020.071.402.402.45$0.058602040.041.6040535.072.454.054.059502525.051.25301020.071.402.652.72$0.0710401030.051.5020020.071.402.902.901130030.051.5020020.071.402.902.90Wkly. Total.270105165$7.8516025135$9.45$17.30$17.30
2. WHOLESALE CANTEEN ACCOUNT: MONTHLY
Received in JulyPaid in JulyDateJuly353 bbls. Apples @ $5.002 boxes Oranges @ $3.001 case Tomatoes4 boxes Chocolate Bars @ $1.20$15.006.002.504.80DateJuly8CashCash10Check12Cash$15.006.002.504.80NotesTry Russets nextIndian BrandToo smallMonthly Total$28.30$28.30
DateJuly8CashCash10Check12Cash
D. Camp Canteen Account Forms. The Canteen should buy from general camp stores and keep account with camp Director
Record of Provisions and Equipment
A very careful record must be kept of all provisions ordered, and when the goods are delivered the lists should be checked. No bills for food should be paid that havenot been viséed by the Director. A record of all equipment and notes as to the condition it is in should be made at the close of each camp season.
Miscellaneous Records
Where there are materials furnished for any camp activities such as raffia and reed for basketry there should be a separate record kept for this department. Many times the Scouts who make baskets are anxious to buy them and by charging a small price beyond cost the department can pay for itself and possibly show a small profit.
A general day book, sometimes called the Camp Log, is not only of interest at the end of the season, but if a few comments are added to facts the book may be of real value another year. It is always a good plan to make a note of any occasion which particularly pleases, or is of special benefit, for these notes are of service particularly when circumstances do not seem the brightest. Many times a suggestion is all that is necessary to turn the tide of the whole day. Such a book is of help in writing a report.
It is sometimes interesting for the children to keep a record of the different kinds of wild flowers found and the birds seen in the vicinity of the camp.
Field day programs and records are also of interest.
Another record is of hikes taken by campers during the summer. The route, the time of starting, the hour of returning, the number of girls who took the hike and any special point of interest noticed on the way, may be recorded.
E. Application FormE. Application Form
The Keeping of Records
The keeping of the Scout's application, deposit, board and transportation record plus the responsibility of so planning that there is never a vacant cot in camp is a matter which takes a great deal of time at best, but which canbe more easily done if a good system is used. The records are generally kept in the office of the Local Council under whose direction the camp is opened and run. Application blanks, (Cut E) should be filed according to date of entering camp and kept on file under the heading "In Camp," as long as the Scout is there, then transferred to the "Left Camp" file and kept for reference.
Ten days prior to the date of entering camp a follow-up notice should be sent to each Scout who should report to the local office, pay for transportation, receive tickets for same, pay for first week's board and receive a receipt for same.
The identification tag which must be taken to camp and given to the Director upon arrival should be filled in and given to the Scout, when she leaves.
In addition to the individual account card (Cut F.) record, all money received for deposits, transportation or board should be entered in a camp day book and deposited under camp account.
Any donations received for camp may also be entered in this book and deposited as "Donations."