Class.On Appointment.After 2 years service in any class.After 5 years service in any class.After 10 years service in any class.Day.Night.Day.Night.Day.Night.Day.Night.17208808001,0008001,1009601,20026007206408007208808001,0003480600520640560700640800
8.In all cases where a Railway Mail Clerk is entitled to an increase of salary, a special report should be made and the Postmaster General's sanction obtained previous to the increased salary being entered on the monthly pay list.
9.Railway Mail Clerks, in addition to their salaries, are entitled to half a cent for each mile travelled whilst on actual duty. Until, however, a Railway Mail Clerk is reported to the Postmaster General as fully competent to take charge of the Mails, he is to be paid only one quarter of a cent for each mile travelled.
10.The scale of salaries of Clerks employed in city offices is as follows:—
1st Class from $1,000 to $1,6002nd Class from 900 to 1,1003rd Class from 600 to 8004th Class from 400 to 520
In the 2nd, 3rd and 4th classes, the Clerks receive the lower salary on appointment or promotion with an increase of $40 each year, until the higher salary is attained.
In the first class there is no annual increase, the salary which is fixed by the Postmaster General in each case, having regard to the merits and services of the Clerks and the relative importance of the duty entrusted to them.
11.Letter Carriers will receive such salaries and allowances for uniforms as may be from time to time fixed by the Postmaster General.
1.In each report on an application for a new Post Office describe the locality in which it is proposed to establish the office, giving name of the township, number of lot and concession stating whether front or rear of the concession, and county in which situated. In places where land is not so divided give such particulars as may serve to indicate the exact position. State further the number of churches, schools, mills, stores, houses or other buildings in the immediate neighborhood; the character of the surrounding land, whether well settled, and the estimated number of families that the office applied for would accommodate; its distance from all neighboring offices; its estimated postal revenue; the mode and frequency of the service proposed; the estimated annual cost; whether any previous application for a Post Office in the same locality has already been reported on, and such other information as may bear on the matter.
2.With each report on an application for a new Post Office should be sent a sketch or tracing (from the map of your Division) shewing as nearly as can be ascertained the position of the proposed office and mail route, and the offices and mail routes already in operation in its neighborhood.
1.The principal object of all mail arrangements is to ensure the transit of the letters and papers to destination with the utmost possible despatch.
2.The main routes throughout the Provinces should connect with each other as closely as it is possible.
3.The branch routes should be so arranged as to form as close a connection as possible with the main lines.
4.Through bags should be exchanged by all offices between which pass a large number of letters and papers, including Travelling Post Offices on different routes.
5.When, as a general rule, an office has a large number of registered letters for another office with which it does not exchange a direct mail, the registered letters may be enclosed in a sealed registered packet, addressed to the office for which the letters are intended. The address of the packet, however, should, in all cases, be entered in the Letter Bill with which it is despatched.
When a packet is sent as above, it should be accompanied by a Letter Bill containing at foot an acknowledgment for registered letters. This acknowledgment should be filled up by the receiving office and returned to the despatching office by the first post.
6.Where large numbers of registered letters pass between two offices, it is desirable that bags secured with the lead seal should be used.
7.An Inspector should always be on the watch to ascertain what improvements can be made in the postal arrangements in his Division. It should be his aim to anticipate the wants of the general public, and to combine, as far as practicable, efficiency of service with economy of expenditure.
1.It is very essential that a strict supervision should be maintained over the performance of the mail service; that all delays andirregularities should be promptly checked, and, when necessary, fines imposed and enforced.
2.On all the important routes there should be suitable Time Bills, in which should be entered the hours of arrival and departure at each office, the names of the couriers, and the No. of the mails received and delivered.
3.These Time Bills should be carefully checked and fyled away, the check clerk affixing his initials to each bill.
4.You should be ready at all times to receive suggestions for improvements in the Mail Service, and, if desirable, submit them for the consideration of the Postmaster General.
5.Leather bags should, as a general rule, be used on stage routes.
On the outlying routes, where the mails are exposed to the weather, waterproof canvass bags should be used.
1.In making reports on proposed new mail routes, or alterations of existing routes—state clearly—
Advantages to be obtained;
Additional cost per annum to be incurred;
Present revenue of the offices to be served;
Increased revenue which it is estimated would result from proposed additional mail facilities;
Give tables also of the present and proposed routes, showing offices served and intermediate distances. State, also, dates on which contracts which it is proposed to discontinue would terminate provided previous notice were not given by the Postmaster General.
2.With each report send a sketch or tracing from the Post Office Map of your Division, showing all the offices affected by the proposed arrangements, denoting the lines of existing routes which it isrecommended should be discontinued in blue, and the new routes which it is recommended should be established in red.
3.All changes in Mail Services should—except in very special cases—take effect on the first day of each mouth.
1.For every Mail Service there should be a written contract or memorandum of agreement, which should be made out and executed in triplicate, one copy being for the Department at Ottawa, one for the contractor, and one for yourself.
2.All contracts for Mail Services should be made so as to terminate at the end of a quarter, or if that is not possible, at the end of a month.
3.The contracts terminating at the end of each quarter should be entered in the record of expiration of contracts, a page or two pages in this book as may be required, being appropriated for each quarter.
4.Six monthsprevious to the expiration of the contracts, the usual printed circular should be issued to the Postmaster at each of the termini of the several routes, asking whether any improvements can be made in the service.
5.Should any change be desirable a report should be made thereon to the Postmaster General, at least one month previous to the preparation of the notices inviting tenders for a new contract.
6.Four months before the expiration of each Quarter separate reports should be made to the Postmaster General.
1. Of all contracts expiring at the end of the next ensuing Quarter in which no change of mail service is proposed.2. Of all contracts expiring at the end of the next ensuing Quarter in which an alteration is recommended.These reports should be accompanied by the usual notices of advertisement inviting tenders.
1. Of all contracts expiring at the end of the next ensuing Quarter in which no change of mail service is proposed.
2. Of all contracts expiring at the end of the next ensuing Quarter in which an alteration is recommended.
These reports should be accompanied by the usual notices of advertisement inviting tenders.
7.All advertisements for tenders and all contracts for MailServices should be carefully prepared, it being borne in mind that nothing more than what is expressed therein can be legally enforced.
The advertisements should be dated a fortnight later than the date of their transmission to the Department.
8.There should be at least six weeks between the date of the advertisements and the date up to which tenders for the service are receivable, and at least eight weeks between the day fixed on for the reception of tenders and the date on which they are to take effect.
9.Duplicates of the notices inviting tenders for Mail Services, should be fyled in the Guard Book provided for that purpose.
10.When the notices have received the approval of the Postmaster General, one copy at least should be sent to each office on the route to be advertised, to be posted up in a conspicuous place in the office for the public information, and as many copies as may be considered necessary to the office at each terminus.
11.The usual forms of tender should also be supplied to Postmasters at those places where these forms of tender will probably be enquired for by parties proposing for the service.
12.Unless there is any good and sufficient objection, contracts for Mail Services must be made with parties whose tenders, being the lowest, have been accepted.
13.It should, however, be ascertained that the party proposing to undertake the service is able satisfactorily to perform it, and that the sureties he names are good and sufficient for the penalty of the required bond.
14.In the event of there being any serious objection to entering into a contract with the parties whose tenders have been accepted, full particulars of the objection should at once be reported to the Postmaster General, and application made for the next lowest tender.
15.Full particulars should also be promptly furnished to the Postmaster General of the action taken on tenders forwarded to you for acceptance on certain conditions, or in cases where none of the tenders received have been accepted in consequence of the high prices demanded.
16.In dealing with accepted tenders for mail services, and inmaking out the contract therefor, the greatest possible promptness should be observed.
17.Contracts for Mail Services should be very carefully prepared, and no contract should be forwarded for the signature of the Postmaster General unless correct in all its terms and provisions.
18.The contract should specify all the offices serveden route.
19.All contracts sent for the Postmaster General's signature must be accompanied by the printed form or letter, in which should be entered separately and alphabetically:—
1. Contracts entered into without change of service;2. Contracts for new services.
1. Contracts entered into without change of service;
2. Contracts for new services.
Against each contract should be entered the number and date of the letter under authority of which the contract was made.
Against the entry of each new contract it should be clearly stated whether the service is entirely a new one. If not, the names of the contract or contracts which it supersedes should be given.
20.Every contract made upon an accepted tender should (when sent to the Department) be accompanied by the tender on which it is based.
1.Bonds must be taken from the following Officers:—
Postmasters.Assistant Postmasters in City Offices.Money Order Savings Bank and Registration Clerks in City Offices.Railway Mail Clerks.Letter Carriers.
Postmasters.Assistant Postmasters in City Offices.Money Order Savings Bank and Registration Clerks in City Offices.Railway Mail Clerks.Letter Carriers.
2.The amount of the penalty of the bond required from Postmasters must be governed by the revenue collected, and the amount of business transacted. Care must be taken to use the Money Order form of bond for all Postmasters transacting Money Order andSavings Bank business. A Postmaster's bond should in all cases be completed before he is placed in charge of the office.
3.The amount of the penalty of the bond required
From Assistant Postmaster in City Office, is from$1,000 to $1,600From Money Order and Registration Clerks in City Office, from600 to 1,000according to amount of responsibility.From Railway Mail Clerks800From Letter Carriers400
4.Bonds can be accepted either from the Canada Guarantee Company, or from two private parties whose sufficiency for the penalty must be certified by a magistrate. Bonds from the Guarantee Company are preferred.
5.Great care must be taken in the filling up and execution of the bonds. The names in the body of the bond must be spelt in the same way as they are in the signature. In the description of the residence of the parties, the name of the judicial, and not the name of the electoral, county must be inserted.
6.All erasures and corrections should be avoided, but, if made, should be initialed by the parties whose signatures as witnesses are attached to the bond.
7.The bond should be sealed.
8.The signature of the principal and the sureties should in every case be witnessed by two persons. The witnesses should always sign their names. Marks as substitutes for signatures of witnesses cannot be accepted.
9.If, as sometimes, it happens through the removal of an office, the township mentioned in the new bond as the residence of the Postmaster differs from the township in which the office is situated, as shown in the Postal Guide, a special report of the fact should be made to the Postmaster General.
1.This is a very important branch of the Postal Service, and will require your constant supervision.
2.A Distribution Book should be supplied the Mail Clerks on each road, which book should be corrected, at least, once in each month, or oftener, should circumstances render it necessary.
3.Each Mail Clerk in your Division should be examined frequently with the object of ascertaining if he has a proper knowledge of the distribution and of the changes which have taken place in the distribution on the railway on which he is employed.
4.On every railway route there should be a Time Bill which should pass from one end of the line to the other, and in which should be entered the particulars of all bags received and delivered by the Mail Clerks.
5.You are not authorized to issue passes for travelling in a Postal Car except to a Railway Mail Clerk actually going on duty.
6.No person, excepting Railway Mail Clerks on duty, the conductor of the train (in the ordinary course of his duty), and the Post Office Inspectors should be allowed access to the Postal Cars whilsten routewith the mails.
7.You should make yourself acquainted with the conduct of the Railway Mail Clerks, when off, as well as when on duty, and report to the Postmaster General any Railway Mail Clerk who, to your knowledge, is at any time under the influence of liquor or otherwise misconducting himself.
8.Compensation is made to Railway Companies for Mail Service performed in a Postal Car, at the rate of 6 cents per mile actually travelled by mixed trains and 8 cents per mile for quick passenger trains. Compensation is also made for the conveyance of bags in charge of the company's servants at the rate of from 2 to 4 cents per mile actually travelled by the trains performing such service.
9.When service by postal cars is necessary, the companies are bound to furnish Travelling Post Offices suitably fitted up, and to see that they are properly heated, lighted and cleaned, and supplied with water.
10.All plans for the fitting up of these Travelling Post Offices should, previous to being carried out, be submitted for the approval of the Postmaster General.
11.No promise of remuneration for services performed in connection with the Postal Service should be made to any person in the employ of a railway company. For all such services, compensation is made to the company in the regular allowance paid to them.
12.Canvas bags, as a general rule, should be used for the Railway Mail Service. The necessary supplies will be furnished on application to the Postmaster General.
1.On the correct distribution of Mail Matter greatly depends the efficiency of the Postal Service, and this is, therefore, a point which requires your constant and careful supervision.
2.As a general rule all officers between which pass large numbers of letters and papers should exchange direct mails, and the termini of routes should be constituted forward or distributing offices.
3.Each Distribution Book or List should be prepared on a uniform plan. Books and forms for Manuscript Distribution Lists can be obtained on application to the Secretary.
4.You should see that all the Railway Mail Clerks and such Postmasters as require them, are furnished with proper Distribution Books, and that these books are from time to time revised and corrected.
5.All changes in the distribution in your Division should be recorded in a book kept for that purpose, and from this book the necessary corrections in the several Distribution Lists affected should be made.
6.Changes in the distribution affecting offices in other Divisions should be at once communicated to the Inspectors for the Divisions in which the offices are situated.
7.Postmasters and Railway Mail Clerks should be instructed at once to report to you any errors in the distributions which may come under their observation, and prompt steps should be taken for a prevention of their repetition.
8.When a Mail Clerk or Postmaster has a large number of letters for any particular office with which he does not exchange direct mails, he should tie them all up in one package, either addressing the package or facing the top and bottom letters outwards.
9.Provision should in all cases be made for the direct transmission of letters and papers between offices on the same route.
1.Visit and inspect each Money Order and Savings Bank Office in your Division and make a report thereon to the Postmaster General on the printed forms, as often as occasion serves, but at least once every year.
2.Visit and inspect every other office in your Division as often as circumstances permit.
3.Do not, unless with good and sufficient reason, pass a Post Office without calling and inspecting it.
4.Keep before you a memorandum of cases requiring personal investigation, so that in travelling you may be able to attend to as many of these cases as may be in the direction of your journey.
5.In travelling ascertain, as far as you are able, if the service on the several routes over which you pass is in every respect satisfactorily performed, and make memoranda in your Pocket Memorandum Book of any irregularities which you may observe, or of any changes which you may think desirable.
6.Note and take down particulars of any locality at which it is likely a Post Office may be required, so that when applied for, you may be able to report thereon.
7.In visiting a Post Office the following points should engage your attention:
1. Is the office provided with—A Sign?A Letter-box?Pigeon-holes for letters and papers for delivery and despatch?Other necessary fittings?Forms and other necessary equipments?2. Is it conveniently situated and provided with proper accommodation for the public?3. Are the Postmaster and his assistants duly sworn, and do they understand their duties?4. Has the Postmaster proper stamps and material for post-marking letters, &c., and obliterating the stamps thereon?5. Are the Letter Bills properly post-marked and fyled?6. Are the Registered Letters and Mail Key kept in a safe place?7. Are the letters and papers for delivery properly post-marked? Are they all intended for the delivery of the office? Are they sorted into the proper boxes? Are there any which should have been sent to the Dead Letter Office?8. Are the newspapers for delivery all sorted in their proper pigeon-holes.9. Are all letters and papers posted for despatch as well as for delivery at the office properly pre-paid by stamp?10. Are the entries in the Book of Mails sent and received, and the Registered Letter Books properly made?11. Are the instructions and circulars received from the Department properly fyled?12. Are the notices sent for exhibition to the public properly posted?13. Is there a notice posted in the lobby indicating the office hours and the times at which mails are closed and received?14. Is the Postmaster supplied with postage stamps sufficient to meet the requirements of the public?15. Are the mails regularly received and despatched, and the provisions of the contracts under which the office is supplied properly carried out?
1. Is the office provided with—
A Sign?A Letter-box?Pigeon-holes for letters and papers for delivery and despatch?Other necessary fittings?Forms and other necessary equipments?
2. Is it conveniently situated and provided with proper accommodation for the public?
3. Are the Postmaster and his assistants duly sworn, and do they understand their duties?
4. Has the Postmaster proper stamps and material for post-marking letters, &c., and obliterating the stamps thereon?
5. Are the Letter Bills properly post-marked and fyled?
6. Are the Registered Letters and Mail Key kept in a safe place?
7. Are the letters and papers for delivery properly post-marked? Are they all intended for the delivery of the office? Are they sorted into the proper boxes? Are there any which should have been sent to the Dead Letter Office?
8. Are the newspapers for delivery all sorted in their proper pigeon-holes.
9. Are all letters and papers posted for despatch as well as for delivery at the office properly pre-paid by stamp?
10. Are the entries in the Book of Mails sent and received, and the Registered Letter Books properly made?
11. Are the instructions and circulars received from the Department properly fyled?
12. Are the notices sent for exhibition to the public properly posted?
13. Is there a notice posted in the lobby indicating the office hours and the times at which mails are closed and received?
14. Is the Postmaster supplied with postage stamps sufficient to meet the requirements of the public?
15. Are the mails regularly received and despatched, and the provisions of the contracts under which the office is supplied properly carried out?
8.In the event of the office being a Money Order Office ascertain—
1. If the entries in all the books are properly made.2. Whether the Cash Book at Offices where a Cash Book is kept is made up to date, and whether the date of the Deposit Receipts agree with the date for which credit is taken therefor.3. Whether the Postmaster has in hand the balance due on Money Order Account.4. Whether all the numbers of the Money Orders taken from the Order Book are properly accounted for.
1. If the entries in all the books are properly made.
2. Whether the Cash Book at Offices where a Cash Book is kept is made up to date, and whether the date of the Deposit Receipts agree with the date for which credit is taken therefor.
3. Whether the Postmaster has in hand the balance due on Money Order Account.
4. Whether all the numbers of the Money Orders taken from the Order Book are properly accounted for.
9.You should take every opportunity of ascertaining and noting down the character and standing of the several parties employed in the Postal Service. The information thus obtained may be of value.
10.You should also take every opportunity of collecting accurate information in regard to the settlement of the country, the position of Post Offices, roads and distances, and with this object you should carry a map of the section of country through which you pass, and mark thereon as much as you can of the above information.
1.All cases of alleged loss of mails or letters, or of abstraction ofmoney or articles of value from letters should be promptly and thoroughly investigated.
2.The circumstances attending those cases are so various that it is difficult to lay down any specific rule as to the mode in which the investigation should be conducted.
This must be left to the judgment of the Inspector. The following course, however, may be taken in ordinary cases.
3.The printed form of questions should be filled up by the applicant in each case. If the applicant cannot supply all the particulars required, they should be obtained from such other parties as may be able to furnish them.
4.A "Tracer" should be filled up, and sent to the office at which the letter was posted.
5.The particulars of the cases should be at once entered in the book for the record of applications for lost letters.
6.The papers connected with each case should be enclosed in a printed "Missing Letter Envelope." This should be docketed, the date on which, and the name of the office to which the Tracer was despatched entered thereon, and placed in a pigeon hole appropriated to Missing Letter cases "awaiting answers."
7.A prompt return of the Tracer must in all cases be insisted on. On no account should its unnecessary detention at any office be permitted.
8.If on return of the Tracer it is shown that no loss has occurred, the applicant should be so informed, a memorandum to that effect written on the envelope in which the papers are enclosed, the papers put away amongst cases of application for letters which have been found, and the entry of the case in the record of applications for Lost Letters scored out with a blue pencil.
9.If it is found that a loss has actually taken place, the names of all the offices through which the letter passed, or should have passed, should be carefully recorded in the book of record of applications for missing letters. These offices should then be carefully indexed and a minute examination made with the object of ascertaining whether any of the offices through which the letter passed, or should have passed, appears with unusual frequency in other cases of loss, and whether in such event there is any reason either from theresemblance in the character of the losses or the circumstances attending them to suspect that the losses may be attributable to the same office.
10.In the event of frequency of loss at a City Post Office, it should be ascertained through whose hands the missing letter would pass, and an endeavor should in this way be made to concentrate the several losses on the guilty party.
11.It is a well established fact that a person who has once committed theft will continue to steal, and a concentration of cases of loss, in the manner pointed out, will certainly afford a clue to his detection.
12.Commencing each month, number each office consecutively, as it appears in the record of cases of loss or abstraction. This will show:—
1st. The number of cases which have occurred at any particular office during the month; and2nd. In each case the relative number of cases affecting each of the offices through which any lost letter, or letter from which an abstraction has been affected, has or should have passed.
1st. The number of cases which have occurred at any particular office during the month; and
2nd. In each case the relative number of cases affecting each of the offices through which any lost letter, or letter from which an abstraction has been affected, has or should have passed.
13.It should be borne in mind that losses or abstractions may have occurred previous to the posting of the letters or after their delivery, and that the occurrence of two or more cases applicable to the same party posting or receiving letters is sufficient, at any rate, to awaken suspicion that the loss may not have taken place in the transit of the letters through the Post Office.
14.In cases of abstraction it is very important that both the cover and the letter from which the alleged abstraction has taken place should be obtained. A very careful and minute examination thereof will, in many cases, enable the Inspector to determine whether any abstraction has really occurred, or, if it has occurred, to narrow the suspicion down to the office where it has actually been committed.
1. Examine the flap of the letter, if necessary, by means of a magnifying glass, and ascertain if it shows the least sign of having been opened and re-fastened, either by slight tears in the paper, marks of dirt, or moisture, or the application of additional mucilage.2. Weigh the letter with its alleged contents and see if the weight corresponds with the amount of postage paid on the letter.3. Carefully examine the post-marks. If the impressions or indentations have penetrated from the cover to the letter inside, ascertain whether there has been any change in the position of the letter in the envelope between the time it received the post-mark of one office and the time it received the post-mark of another office.This will sometimes enable you to determine at which office the abstraction was affected.4. Ascertain if any of the post-marks have penetrated through the envelope from one side of the letter to the other. In such a case you may be able to determine whether, at the time the letter was stamped at any particular office, it actually contained an enclosure.
1. Examine the flap of the letter, if necessary, by means of a magnifying glass, and ascertain if it shows the least sign of having been opened and re-fastened, either by slight tears in the paper, marks of dirt, or moisture, or the application of additional mucilage.
2. Weigh the letter with its alleged contents and see if the weight corresponds with the amount of postage paid on the letter.
3. Carefully examine the post-marks. If the impressions or indentations have penetrated from the cover to the letter inside, ascertain whether there has been any change in the position of the letter in the envelope between the time it received the post-mark of one office and the time it received the post-mark of another office.
This will sometimes enable you to determine at which office the abstraction was affected.
4. Ascertain if any of the post-marks have penetrated through the envelope from one side of the letter to the other. In such a case you may be able to determine whether, at the time the letter was stamped at any particular office, it actually contained an enclosure.
15.Cases of alleged abstraction have been brought to light in which it has been proved that paper has been enclosed in letters by the senders instead of the money purported to have been remitted.
The proof consisted of the impressions of the postmarks placed on the letter at the office at which posted having gone through the envelope on to the papers enclosed.
It is, of course, important to ascertain whether the stamps were placed on the letter at the time it was posted.
16.Cases of alleged theft have also been brought to light by the writing on the envelope being in a different hand to the writing in the letter enclosed, by the date of the letter not corresponding with the date of the post-mark of the office at which mailed, and by the dates of the post-marks on the letter showing that it has been subjected to some unusual delay. All these points should, therefore, be closely looked into.
17.In all cases it would be desirable to ascertain at what point the best opportunity for the alleged theft would have been afforded.
18.The evidence in each case of enquiry should be carefully taken down in writing, and every circumstance, however trifling, which may in the slightest degree bear on the case, noted. It is frequently by a collection of apparently unimportant facts that important results are arrived at.
19.Care should be taken in every case to avoid the formation of any opinion until all the facts which it is possible to obtain in regard to it are collected together. It is only from these facts and from the character and antecedents of the parties who may have beenconcerned in the loss, and not from some suspicion unsupported by facts, that conclusions can with any safety be drawn.
20.All serious cases of loss or abstraction should be at once specially reported to the Postmaster General, and the most prompt action taken thereon.
21.In cases of ascertained loss or abstraction, the Inspector for each Division through which the letter passed should be furnished with full particulars thereof.
22.When there is no moral doubt of guilt, it is desirable that the party suspected should be at once suspended from his duties.
23.It is not advisable however to take criminal proceedings in cases of theft, unless there is a probability of such evidence being obtained as will secure a conviction of the guilty party.
1.All outstanding accounts and arrears due from Postmasters and ex-Postmasters must be entered in the book provided for that purpose.
2.This Book should be divided into three parts:
1. For entry of arrears due from Postmasters in office.2. For entry of arrears due from ex-Postmasters.3. For entry of names of offices which have failed to render their accounts.
1. For entry of arrears due from Postmasters in office.
2. For entry of arrears due from ex-Postmasters.
3. For entry of names of offices which have failed to render their accounts.
3.Prompt steps must be taken to obtain these outstanding accounts and arrears.
Application should first be made to the Postmaster or ex-Postmaster to send them in.
If he fails to do this within a reasonable time—say two weeks—a letter should be addressed to each of his sureties. If this produces no good result, a second application should be made to the sureties informing them that if by a certain day—say in two weeks time—the accounts and arrears are not forwarded, the matter will be reported to the Postmaster General, who will probably order legal proceedings to be taken against them.
4.If, after the expiration of the time given, the accounts and arrears are not paid, this result should be specially reported to the Postmaster General. In such case it would be desirable to ascertain and report to the Postmaster General whether the Postmaster and his sureties are good and sufficient for the amount of the arrears due.
5.When the accounts and arrears are sent in, the entry in the Arrears Books should be erased in blue pencil.
6.On no account should outstanding accounts and arrears be overlooked and neglected. In some cases, when the amounts involved are large, a personal visit may be necessary.